Senior Administrative Assistant (Top Secret/SCI Clearance with Poly)

Date Posted: Mon, 01 Jun 2020 01:04:41
Salary: -
Herndon, VA

Job Description

Duties and Responsibilities:

The Administrative Assistant position for BPO/ODIR/MS shall support BPO/ODIR to provide evening coverage until 1700 to the BPO/OD IR staff in the absence of the Executive Assistant, assuming the duties of the BPO/OD[R position. At all other times, the Administrative Assistants (Senior Level and Intermediate Level) for BPO/ODIR/MS shall provide support to the BPO/ODIR/MS staff with direct administrative support services. The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.

The Administrative Assistant (Senior Level) position for OHR shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing, and coordinating correspondence and back up support for TIER actions.

Contractor personnel at this level shall be able to perform all the tasks and demonstrate the desired skillsets of both an Entry and Intermediate Level Administrative Assistant. Senior Level Administrative

Assistant tasks and desired skillsets shall also include the following:

*

  • Draft and/or provide critical/final review of correspondence
  • Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations, and reports
  • Build briefing packages and present information
  • Analyze metrics and provide a summary to senior management
  • Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
  • At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700
  • Maintain a schedule of appointments for a manager or office
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule meetings with principals
  • Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol, Security, and other impacted offices
  • Maintain/create and distribute contact cards for BPO leadership
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Perform research and retrieve information from databases and other resources
  • Attend meetings, events, and forums as requested by BPO leadership
  • Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings.
  • Administer the BPO online data repository tool, developing, editing, and managing SharePoint websites
  • Coordinate training requirements and related events for BPO offices SharePoint POCs
  • Coordinate and process Freedom of information Act (FOIA) requests and the publication review process on behalf of BPO

*

Required Qualifications:

  • Active Top Secret / SCI Clearance with Polygraph
  • High School Diploma and 7 years of experience.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Experience:

  • Administrative Assistant: 7 years (Required)

Education:

  • High school or equivalent (Required)

Application Question:

  • Do you have a Top Secret/SCI Clearance with Polygraph?

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off
  • Professional development assistance
  • Tuition reimbursement

Typical start time:

  • 9AM

Typical end time:

  • 5AM

Schedule:

  • Monday to Friday

Company's website:

  • www.cybertalentgroup.com

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely:

  • No
Contractor personnel at this level shall be able to perform all the tasks and demonstrate the desired skillsets of both an Entry and Intermediate Level Administrative Assistant. Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents. Greet and escort visitors. The Administrative Assistant (Senior Level) position for OHR shall provide front office support...

Company : Cyber Talent Group

Job Title : Senior Administrative Assistant (Top Secret/SCI Clearance with Poly)

location :

For more information, click here to apply

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Job Detail

  • Job Id
    25abbac2926bf56d
  • Location
    Herndon, VA
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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